1. Leave Application

Applicants must obtain approval for the business trip application prior to the departure date. Please submit the business trip application through the online system at the earliest possible time.

Steps to Apply for a Domestic Business Trip in the Online Approval System  

Steps to Apply for an Overseas Business Trip in the Online Approval System  

Please prepare the following supporting documents before you login to the system.

**supporting document 1 (type of leave) : the conference paper acceptance letter, or the proof of the keynote speaker, or the invitation letter(off-site research)… etc

*supporting document 2 (funding sources) :

--> funding approval sheet ( NSTC project funding,  ex: NSTC approval sheet),

--> Budget application for overseas travel   (Faculty’s NSTC surplus funding, Higher Education Sprout Project, Research Center funding, Department funding,…..),… etc.

 ** Since the “Budget application for overseas travel” must be approved before you fill in the online application, it is strongly recommended that it should be submitted at least month prior to the scheduled departure date.

2. NSTC Subsidy

NSTC subsidy for research fellow to Participate in International Academic Conferences    

(1) The regulation of "NSTC Subsidy for Researchers to Participate in International Academic Conferences"  

(2) How to create a new account on the NSTC website?  

(3) Hot!! Experience Sharing Report and Financial Report - Within 15 days after the conclusion of the conference, the applicant must submit a report on the attendance of the international academic conference through the online system (Academic Research Service Portal) and register the funds for reimbursement. 

3. Reimbursement  

Hot!! The Notes for reimbursement of the travel expenses_reserach fellow (2026/03 update) 

Application Form for Taking International Airlines on Overseas Business Trips 

   ** If you select a foreign airline for your trip, please complete the “Application Form for Taking International Airlines on Overseas Business Trips” and submit it with the reimbursement.

How to collect the HSR T-Express Ticket Records 

4. NSTC Project Report Format