The Steps After the Defense

1. Advisor submit the Score Sheet

Advisor submit the following materials to the ICE office after the defense.

(1) The Validation Letter  **The ICE office will inform the student to collect the original copy and keep one photocopy in the office.**

(2) Dissertation Score Sheet  ** The score sheet must be submitted by the advisor or the defense committee. **

(3) Dissertation Committee Honorarium & Reimbursement Form (all committee members)

(4) Thesis Publication Authorization Form * 2 copies

** (5) National Sun Yat-sen University Application for Embargo of Thesis/Dissertation (For National Central Library Use) * 1 copy (Only for selecting the delayed publication. All the defense committee members must sign this document.)

 

2. Student refer to the defense committee’s advice and revise his/her dissertation

 

3. Run the final dissertation through the Turnitin Plagiarism Check

Run through the Turnitin Plagiarism Checker system to obtain a report. According to NSYSU's regulation, the dissertation originality comparison index should not exceed 12% excluding introductions, references, catalogs, attachments, etc. If the report shows a plagiarism index higher than 12%, talk to your adviser about fixing the problems. If the score of the final version thesis is higher than 12%, the advisor have to write the specific causes and sign it on the Turnitin report. Then, students can upload it to the library. 

 

4. Dissertation Submission & Review Procedure 

(1) Login to the Electronic Theses and Dissertations Submission System with your SSO account and password. Before submitting the dissertation, please go to the library webpage and read the instructions. Follow the instructions step by step. You can complete the procedure.   

Graduation and thesis submission procedures for postgraduate students - Office of Library & Information Services,National Sun Yat-sen University

(i) Fill in all the information about the dissertation online.

(ii) Upload the Final Dissertation, Validation Letter

-----------> Library Thesis/Dissertation format review

(iii) Upload Finalized Documents

(a) Dissertation authorization form (Signed)

(b) Similarity Report for Final Dissertation (Turnitin Report)

(c) Statement of Academic Ethics (Signed)

** The Statement of Academic Ethics must be approved by the advisor. Please attach the photocopy of your Turnitin report (the score pages only) with the statement to make sure the score. Please ask for the advisor to sign on the first page of the Turnitin Report. 學術倫理聲明書必須經指導教授核准, 學術倫理聲明書須有TURNITIN報告(全部分數頁面)當附件, 並請指導教授在報告第一頁簽名做確認

 ---------> Advisor review & verify

(2) Any questions about the thesis submission, please contact with the library.

Thesis / Graduation Procedures - Office of Library & Information Services,National Sun Yat-sen University

 

5. Departure Procedure

** Peak Period (June to August) : If your defense and graduation window falls around the peak period for local students, degree certificates will be printed in batched due to large number of graduates. Please be sure to check with the IMPTE office in advance regarding when your certificate will be ready.

** Off-peak Period : If you need to complete the departure procedure urgently, please notify the IMPTE office after the advisor submits the defense grades. The office will report to the academic office to speed up the process. Please note that the academic office needs at least 5 working days to process the certificate of degree after the grade submission.

Online Application for Leaving School 離校系統    

1. Library (the first step,office hours: 9:00 AM to 5:00 PM, with a lunch break from 12:30 PM to 1:30 PM)

• Complete the Online Thesis Submission & Review Procedure. 完成電子論文上傳作業

• Print 2 copies of the thesis. Each bound copy must include a signed original publication authorization letter. Submit one copy to the library (the other copy will be submitted to the Office of Academic Affairs later) 列印 2 份論文。每份論文裏都必須有出版授權書正本。一份交至圖書館，另一份交至教務處。

• Paper copies may only be printed once the electronic thesis is approved. 電子論文上傳通過後, 始能印刷紙本論文

** (i)  The color of the front & back cover :    (ii) Thesis/Dissertation Format Regulations 

    ===> Once you complete the above steps, you will get the green light from the library.

2. Office of Students Affairs 

     Complete the online survey to get the green light from the Office of Students Affairs.

3. Office of Academic Affairs-Curriculum Division 

    Complete the online survey to get the green light.

4. ICE Office 

• Please check your personal information (Name, E-mail, …) for the digital degree certificate. Please make sure your name and email are correct. If there is anything wrong, please let me know. 請先確認系統個人資料, 如有問題, 請先告知

• After completing the thesis review and upload. Submit the physical copy of the Dissertation. Email the digital file of the headshot photo and the digital file of the students’ general information Form to the ICE office Ms. Yen. ( commaa@mail.nsysu.edu.tw ) Then, you will get the green light of the ICE office.

  完成論文審查與上傳作業後, 繳交實體論文, email 給顏小姐證件照電子檔與學生基本資料表電子檔。你就可以得到通訊所綠燈。

5. Dormitory 

    Please visit the Campus Housing Service Office to complete the dormitory check-out procedures. Then, you will get the green light.

- Campus dormitory Division office hours: 9:00 AM to 5:00 PM, with a lunch break from 12:30 PM to 1:30 PM.

- Location information: https://housing-osa.nsysu.edu.tw/p/404-1092-356746.php?Lang=en

**According to the university's regulation, you have to complete the dormitory checkout process and move out within 3 days of submitting your application. 

ex: If you submit the application on 8/27, you have to move out the dormitory before 8/30.

6. Office of International Office (office hours: 9:00 AM to 5:00 PM, with a lunch break from 12:30 PM to 1:30 PM)

    Please visit the OIA office to complete the check-out procedures. Then, you will get the green light.

7. Office of Academic Affairs (the final step, office hours: 9:00 AM to 5:00 PM, with a lunch break from 12:30 PM to 1:30 PM.) 

• Complete all the steps on the system and make sure all green light on the system. Confirm your certificate pickup date with the ICE office prior to visiting the Office of    Academic Affairs.   完成系統所有關卡, 全部綠燈, 請先與ICE辦公室確認可至教務處領證書的時間
• Please note the copy you submitted to the Office of Academic Affairs will be sent to the National Central Library. If you would like to request delayed publication of your thesis, you have to submit the Application for Embargo of Thesis/Dissertation (國家圖書館學位論文延後公開申請書) to the academic office with the physical copy of the thesis. 您提交給教務處的複本將被送往國家中央圖書館。如果您想要求延遲發表論文，您必須連同論文的實體複本，向教務處提交"國家圖書館學位論文延後公開申請書"。
• On the day your certificate is ready for pickup, please bring your student ID card and submit one copy of your thesis to the Office of Academic Affairs to collect your degree certificate. Please make sure the spelling of your name on the certificate is correct. If there is a spelling error, please bring your passport to apply for a correction, and your corrected certificate will take at least 5 working days to process. 在可以領證書的當日，請攜帶您的學生證，向教務處提交一份論文。您就可以拿到您的學位證書。請確定證書上的姓名正確無誤。如果拼寫不正確，您必須攜帶護照並申請更正。然後，您可以在 5 個工作天後拿到正確的證書。