03 Apply for the Defense
The Steps for the Defense Application
1. Compose the Dissertation and Obtain Your Advisor’s Approval
Please refer to the regulations below and complete thesis in accordance with the format.
(1) The color of the front & back cover : 
(2) Thesis/Dissertation Format Regulations
(3) Guidelines for Dealing with Plagiarism, Ghostwriting, and Cheating in Writing Master’s Theses or Doctoral Dissertations
2. Run Dissertation Draft Through the Turnitin Plagiarism Check
(1) Turnitin Plagiarism Checker System
** Please go to the ICE office and apply for the Turnitin account. **
2) Run through the Turnitin Plagiarism Checker system to obtain a report. According to NSYSU's regulation, the dissertation originality comparison index should not exceed 12% excluding introductions, references, catalogs, attachments, etc. If the report shows a plagiarism index higher than 12%, talk to your adviser about fixing the problems.
** Students may need to revise the dissertation after the defense. If the score of the final version dissertation is higher than 12%, the advisor have to write the specific causes and sign it on the Turnitin report. Then, students can upload it to the library.
3. Confirm the Details for Your Defense Committee
(1) Please refer to the following NSYSU's regulation about the eligibility of the Dissertation Defense Committee.
"The Ph.D. Degree Examination Committee is comprised of 5 to 9 members with at least 1 member invited from another university; the committee members are appointed by the University president with one member other than the supervising professor designated by the head of the department (institute) as the convener; the supervising professors may not make up more than 1/2 of the Examination Committee. Department (institutes) may not nominate the research student taking the degree examination's spouse, or relative by blood or marriage within three degrees as their supervising professor examination committee member."
(2) Discuss the potential Dissertation Defense Committee members with the adviser. Then, politely request an appointment with these potential committee members to see if they are available. Arrange a time that is convenient to all of the committee members.
(3) We suggest you book the meeting room as soon as you make sure of the schedule. Please note that the EE meeting room online reservation system is only available for two-week reservations. If you would like to book the room earlier than two weeks, please go to the EE office(6F) to register for the meeting room. If you would like to reserve the ICE's meeting room EC2002, please go to the ICE office(2F) and check the available time.
4. Defense Online Application System
Since students must fill in defense details in Chinese in the Defense Application System. If you need help, please come to the office with your SSO ACCOUNT, password, and the following materials.
(1) The details of the defense (the date, the time, the venue, the name list of the defense committee)
**Please make sure of the defense committee members’ attendance before the application.**
(2) The first draft of the dissertation (softcopy)
(3) The Originality Report from the Turnitin system (softcopy)
**Please note that the system accepts the page of the Turnitin results only. You should split the file before uploading. You can find the template below.**
5. Submit the Application
Submit the following documents to the ICE office at least two weeks before the scheduled defense date.
(1) Degree Examination Application Form
Print the form from the online defense application system. Sign your name on the applicant's field. Then, collect the advisor's signature on it.
(2) Transcript (all academic years)
*(3) Course Selection Records (for students whose current semester course credits need to be counted in the graduation credits.)
The above application documents will be submitted to the academic affairs office. Once the ICE office get the approval, the ICE office will prepare the appointment letter for the defense committee members.
6. Prepare the documents to the defense committee
Before preparing documents, please check with your advisor about which data type the comittee prefer. Soft copy or hard copy? If the advisor would like to provide the hard copy, the physical copy must be delivered at least one week before the scheduled defense date by post. Don’t forget to acknowledge receipt of the post and make the final confirmation of the defense schedule.
(1) The dissertation draft
(2) The Turnitin Report
(3) The defense timetable (prepared by each lab)
*(4) Appointment Letter (Please collect it form the IMPTE office.)
*(6) VIP Parking Permit (for the examiner who drive to NSYSU)
Please fill out and submit a VIP Pass Application for the examiner who drives to NSYSU. The application shall be sent to the IMPTE office two weeks before the scheduled defense date.
7. Preparation for the Defense Day
(1) Refreshments for the defense committee shall be prepared/paid by each laboratory.
(2) Please arrive at the venue ahead of the start time and make sure that everything is all set up, including your laptop and projector.
(3) The ICE office will prepare the following materials for defense committee before the defense schedule date. Please reminder the advisor to collect them.
- Validation Letter
- Thesis Score Sheet
- Thesis Committee Honorarium & Reimbursement Form (one copy for each member)
* 8. Apply for the Defense Again (for students who failed in the defense)
If a student fails the defense and has not yet completed the required period of study, they may retake the examination in the next semester or year. Retaking the examination is limited to one time. If the student fails the examination again after the first retake, they will be suspended from the University in accordance with the relevant regulations.
學位考試成績不及格而其修業年限尚未屆滿者，得於次學期或次學年舉行重考，重考以一次為限，經重考一次仍不及格者，依本校學則規定應令退學。
